Level of effort depends on purpose of site and what the department wants to accomplish. Existing department sites typically store documents, resource lists, announcements and calendars. Sites for internal access to department files in document libraries, tasks in lists, shared calendars for resource scheduling. The Department sites primary purpose is to facilitate work and collaboration efforts. The sites are not public facing, although they could be shared with other external users who have Microsoft accounts.Īn internal (not public) intranet site for a University department or unit, which is primarily used to share content among members of the department, or possibly content which needs to be accessed by other departments. Department sites can make use of more advanced features of SharePoint Online, such as workflows, retention, content types and metadata. Some effort required to understand SharePoint features, such as lists/libraries, sharing /permissions, views. Advanced features of SharePoint, such as workflow are required. The project is longer term and the membership and ownership of the site could change over time.

Ownership of the site is centralized among several members of the team. There are several owners of the site who can grant and deny permissions to content as the team changes.Ī project team which goes across a number of departments in the university. Sharing content, tasks, calendars and contacts with a defined team where the members are more defined and the project will continue for a longer period of time. Some of the more advanced features of SharePoint Online, such as content types or workflow are needed. Access to content is narrow and typically controlled by the OneDrive owner. Working on documents with a small team for time limited project. Management of content and permissions is mostly limited to the owner of the OneDrive library.

Sharing content for personal use or small groups. Some of the most commonly used SharePoint collaboration features are summarized below: Feature

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